Statements

Once your loan is fully repaid, we send you a confirmation email. You can also obtain a formal settlement letter or proof-of-closure document through your account or by contacting us directly.

Download from your account

Log in to your account and go to the Documents tab for the relevant loan. If the loan was closed within the last 90 days and the settlement letter has been generated, it will appear there as a PDF you can download immediately.

Request by email

If the document is not yet available in your account — for example, because the loan was repaid very recently or it closed more than 90 days ago — email us at support@credicorp.co.uk with:

• The name on the account
• Your company name and company number
• The approximate date the loan was taken out (if you have it)
• What the document is needed for (optional, but helps us provide the right format)

We aim to respond within two working days. For regulated purposes (such as mortgage applications, company audits or legal proceedings) we can issue a letter on headed paper confirmed by a director — just let us know in your request.

Early settlement figures

If you want to settle an active loan early and need a settlement figure before paying, you can request one from the same Documents section, or by emailing support. The figure is valid for five working days from the date we issue it. Once you have paid, we will send you a closure confirmation automatically.

Note on credit file records

If you need to demonstrate that a closed loan no longer appears on your credit file, you will need to check directly with the relevant credit reference agency (Experian, Equifax or TransUnion). We report loan closures to the agencies on the next scheduled reporting cycle, which may take up to 30 days from the date of closure to be reflected on your file.

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How long an organisation keeps your information is one of the questions people ask us most often. Here is how it works at Credit Corp Group Limited.

The principle

Under UK data-protection law (the UK GDPR and the Data Protection Act 2018) we are only allowed to keep your personal information for as long as we need it for the purpose we collected it for. "As long as we need it" is shaped by several rules at once:

• tax record-keeping rules (HMRC requires financial records to be kept for several years) and anti-money-laundering record-keeping under the Money Laundering Regulations 2017
• HM Revenue & Customs rules on how long we must keep financial records for tax purposes
• limitation rules — the period during which a legal claim could be brought against, or by, either party
• specific complaint-handling and Ombudsman timelines

For most customer loan files those rules taken together come out at around six years after the relationship ends. There are some categories — call recordings, marketing-consent records, employment-related records — with different (typically shorter) retention periods. Our full retention schedule is summarised in our Privacy Policy.

While your account is open

While your loan is active, we keep the full record. You can ask for a copy of your Business Loan Agreement or a statement of account at any time using the relevant form on the Forms & Requests page. There is no charge for a reasonable request.

After your account closes

After closure we hold the record for the period set out above. During that period you can still:

• ask for a copy of the closed account record under a subject access request (see subject access requests)
• raise a complaint about something that happened while the account was open (subject to the time limits in our complaints time-limits article)
• ask for the information held about you to be corrected if it is wrong

Deletion at end of retention

When the retention period runs out, the information is securely deleted from our systems. We do not retain personal data "just in case" beyond what the rules allow. If you ever have a specific question about the data we hold about you, please contact our privacy team via the General Support Enquiry form.

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Not everyone finds standard A4 typeface in small print easy to read, and not everyone uses email or paper letters in the same way. We can adapt how we send you information without making a fuss about it — please just let us know.

Alternative formats we can usually offer

• Large print. A larger typeface (typically around 16 to 20 point) on standard A4 — useful for visual impairment or when small print is straining.
• Plain language summary. A short, plain-English summary of a longer letter, on request.
• Accessible electronic format. Documents sent as plain text or as accessible PDFs that work properly with screen readers.
• Different channel. If post is not working for you, we can send documents by email instead (or vice versa).

How to ask

The simplest route is the Additional Support Needs form on our Forms & Requests page. Tell us what format works for you and we will record it on your account so all future correspondence comes through that way. If you only need a single document in a different format — for example a large-print copy of one statement — use the General Support Enquiry form and tell us which document and which format.

If someone else needs to help you read your correspondence

If a friend, family member or advocate helps you handle your post, we can put a note on the account so they can be present on calls and so we know to send documents in a way that suits the arrangement. We may ask you to confirm in writing who is authorised to speak with us. Free, independent advice on all of this is available from Citizens Advice and from the RNIB if a visual impairment is involved.

What we will not do

We will not charge you for providing information in an accessible format. This is a basic requirement under UK equality law and we treat it as standard practice rather than an extra. Equally, asking for an alternative format will never affect how your account is treated in any other way.

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